Top Questions to Ask Before Booking an Event Photographer (2026 Guide)

Planning an event—whether it’s a corporate conference, gala, fundraiser, award ceremony, or community celebration—requires careful attention to detail. One of the most important decisions you’ll make is choosing the right event photographer. After all, great photos don’t just capture moments; they help you tell your brand story, build awareness, and preserve memories for years to come.
If you’re searching for an experienced and reliable event photographer in Naperville or the greater Chicago area, professionals like Greg Mulvey, who specializes in event, family, product, and food photography, bring both expertise and creativity to every project. But before you make your final decision, asking the right questions is essential.
Here’s a complete 2026 guide on the top questions to ask before booking an event photographer.

1. What Experience Do You Have With the Type of Event I’m Hosting?

Not all photography is the same. Shooting a corporate conference is completely different from capturing a charity event, award ceremony, or private celebration.

Ask your photographer:

• Have you photographed similar types of events?
• Can I see a portfolio of your event work?
• How do you handle fast-paced environments?

For example, Greg Mulvey has extensive experience shooting corporate and community events across Naperville, Downers Grove, Wheaton, Hinsdale, Oak Brook, Chicago, and surrounding areas—giving you confidence that he can capture all the important moments smoothly and professionally.

2. What Is Included in Your Event Photography Packages?

Packages vary widely between photographers. Before booking, clarify what you’re getting.

Important details include:

• Number of hours covered
• Number of edited photos provided
• Delivery timelines
• Photo format (digital albums, downloadable links, online galleries)
• Any add-ons like same-day previews or video coverage

A transparent photographer will walk you through the entire package. With professionals like Greg Mulvey, you get clear expectations, customizable options, and premium-quality delivery.

3. What Is Your Photography Style?

Every photographer has a distinctive approach. Some prefer candid/documentary styles, while others focus more on posed or editorial shots.

Ask them:

• How would you describe your style?
• Do you focus on capturing candid emotions, posed group shots, or a mix of both?
• Can I share examples of the style I prefer?

Looking at your photographer’s portfolio will help ensure it aligns with your expectations. Greg Mulvey, for example, blends natural candid moments with polished, professional images to create a comprehensive visual story of your event.

4. How Do You Handle Low-Light or Challenging Environments?

Events often involve difficult lighting—dim indoor spaces, colorful stage lights, mixed lighting, or outdoor evening scenes.

Ask:

• How do you prepare for low-light situations?
• What type of equipment do you use?
• Do you bring backup lighting?

Professional photographers like Greg Mulvey come equipped with advanced cameras, lenses, and lighting gear to ensure crisp, clear images regardless of the environment.

5. Do You Have Backup Equipment?

This is one of the most important—but often overlooked—questions.

A prepared event photographer should always have:

• Backup cameras
• Extra lenses
• Extra memory cards
• Additional batteries
• Backup lighting equipment

Events move quickly and cannot be repeated. A professional like Greg ensures there are no interruptions, even if technical issues arise.

6. How Do You Manage Large Crowds and Group Photos?

Event photography is not just about taking photos—it’s about managing people.

Ask your photographer:

• Are you comfortable directing groups?
• How do you capture photos during busy or crowded sections of the event?
• How do you make guests feel comfortable in front of the camera?

Photographers like Greg Mulvey, known for his friendly and professional approach, excel at capturing natural interactions and keeping group sessions efficient and enjoyable.

7. Will You Visit the Venue Before the Event?

A pre-event walkthrough allows the photographer to:

• Understand lighting conditions
• Identify ideal locations for group photos
• Plan for equipment setup
• Coordinate with event planners

Whether your event is in Naperville, Glen Ellyn, Elmhurst, Warrenville, Woodridge, Bolingbrook, or downtown Chicago, a site visit ensures better preparation and smoother execution.

8. How Long Will It Take to Receive the Final Images?

Turnaround times vary greatly among photographers. Before booking, ask:
When will I receive the edited photos?

• Will you provide sneak peeks?
• How will the images be delivered?

Professionals like Greg provide clear timelines and fast delivery without compromising on quality.

9. Do You Offer Photo Rights for Business Use?

For corporate events especially, this is critical.
Ask:

• Can we use the photos for marketing, social media, or promotional materials?
• Are usage rights included in the package?
• Are there any restrictions?

Greg provides flexible licensing options so businesses can confidently use their images in branding, digital campaigns, and event recaps.

10. What Is Your Pricing Structure and Payment Policy?

Transparency is key. Ask:

• How much do your packages cost?
• What is the deposit amount?
• Do you offer hourly or full-event coverage?
• Are travel fees included?

A clear agreement ensures there are no surprises later.

11. Do You Offer Both Photography and Video Services?

Many businesses now prefer combined photo + video coverage for:

• Social media reels
• Event highlight videos
• Promotional content
• Recaps for internal communications

Since Greg Mulvey specializes in both photography and videography, he can provide a unified, cohesive visual story—saving you the trouble of hiring two separate vendors.

12. What Happens if You’re Unable to Attend the Event?

A reliable photographer always has a backup plan.

Ask:

• Do you have a trusted replacement photographer?
• What backup measures are in place for emergencies?

Professionals like Greg ensure continuity of service so your event is always covered.

Final Thoughts

Booking an event photographer is an investment in the memories and brand identity of your event. That’s why asking the right questions is essential before signing any contract.

If you’re hosting an event in Naperville, Downers Grove, Wheaton, Hinsdale, Oak Brook, Lombard, Glen Ellyn, Lemont, Darien, Elmhurst, Warrenville, Woodridge, Bolingbrook, or Chicago, photographers like Greg Mulvey offer the experience, reliability, and creative vision needed to capture your event at its very best.

By using this guide and asking these key questions, you can confidently choose the perfect photographer for your next event in 2026 and beyond.